Event Trustee

Streamline your booking and billing with Event Trustee

Event Trustee is the event industry's first credit-based, automatic invoice settlement tool.

It uses a virtual card-based system to automatically pay pre-agreed event costs at pre-scheduled times and reconciles each item with the same unique number when it is booked, billed or paid for.

As well as slashing the time spent processing invoices, it also improves cash flow and gives event organisers much more budgetary control over each event.

The software integrates seamlessly into your back office process, so you don't have to re-key in any data or change the way you currently book in events.

It complies fully with the Payment Card Industry's most robust data security standards, giving you total peace of mind.

How does Event Trustee help me?

Significant time and cost savings:

• No longer any need to check invoices against quotes before paying them, as pre-approved amounts are settled instantly. Automates and streamlines the whole payment system so that accounts staff need only spend time querying any invoices which do not match pre-approved figures.
• No need to spend time actually paying invoices as the system automatically provides the venue with access to exactly the right amount at the right time, and puts the onus on the hotel to make the transaction not you.

- Improved cash flow:

• As pre-scheduled payments cannot be made until an invoice has been received, hotels will invoice you as quickly as possible, allowing you to invoice your customers faster.
• As the invoice is initially paid by the credit card company, you benefit from the extended time you get from them to settle, up to doubling the time which you get to pay bills.

- Improved budgetary control:

• The system is able to automatically manage any pre-authorised amounts to ensure you only need to review documents outside agreed contractual parameters.
• The user-friendly online interface makes it easier to keep track of what you've paid for and what you owe. You don't have to wait until the end of the month to see your credit card bill – Transacta offers instant, online access to every transaction in real time.

- Improved relationships with hotel and venue partners:

• Prompt payments can be offered as improved payment terms for valued suppliers or to help improve your negotiating position on rates, to secure better deals for clients.

- Reduced risk of credit card fraud:

• As Event Trustee dispenses with the need to issue any corporate credit cards, it removes any risk that the cards might be used fraudulently
• The card-based payment system uses the highest level of encryption and security and is fully compliant with the Payment Card Industry's data security standards.