Event Trustee

How it works

1. An event booking record is created within your booking system and the Event Trustee system.

2. Event costs are agreed with the venue and a payment schedule created by you.

3. Conferma then issues the venue with a virtual credit card with a unique number which they use to settle all invoices for that event.

4. On the day an invoice becomes due, the system ensures the card deployed has the correct funds available and sends the hotel an alert giving them confirmation of how much they can bill and the date range for when they are able to charge the card and accept payment.

Once the credit card has been charged or the charge-by time limit has been exceeded the property will not be able to make any further charges against the card number.

5. This process is repeated for all invoices with the card being allocated with the appropriate credit limit and billing date parameters until the event has been fully paid

6. Event Trustee matches the charges to the booking record and creates an online credit card statement containing matched booking and billing data.

7. You then have the usual credit terms to settle the bill with the credit card company.